Evergreen is here!
What is Evergreen?
On May 15, 2012, the Meyersdale Public Library will change its automation system from Millennium to Evergreen. Evergreen is library software that will better assist users with finding the library materials they need, while helping our library to better manage our materials and records. †
The tentative timeline is:
April-May: Staff training
May 7th-May 11th: Cataloging freeze. No new patron accounts can be created at this time. Please bear with us through this week.
May 15th, 2012: Go live on Evergreen!
∑ Shared standards and circulation policies for all Pennsylvania Evergreen libraries
∑ Shared system means reduced costs to libraries
∑ More advanced search and account management features for library users
∑ Flexibility and reliability
What are some of the changes?
∑ In order to provide better service to our patrons, library cards will be required to check out library materials, renew materials, use a computer, and place a hold.
∑ Photo ID and proof of address are required when registering for a library card or renewing an expired library card.
∑ Library services will not be blocked until fines have exceeded $10.00 or if there are 10 or more overdue items on an account.
∑ Overdue fines are $0.25 per day for books and audios, and $1.00 per day for videos and DVDs. For books/audios, this is an increase from our previous $0.15 per day, so please be sure to return or renew your materials on time to avoid the fines.
∑ If an item is overdue for more than 21 days, you will receive a bill for the lost item. Please be sure to return your books before then, or let us know if it is lost. If you have received a bill, itís not too late to return the book. We would much prefer to have the book back and save you from paying a lost item fee and processing fee. If you no longer have the items, please let us know. The sooner we are notified the sooner we can stop the late fees from accruing and the sooner you can have services restored when the fine is paid down.
∑ No library card may be used without the account holder being present, unless a special arrangement has been made with the director.
∑ If you provide the library with an email address, a courtesy notice will be emailed to you three days before your library materials are due, and you will be notified when your holds are available to pick up.
∑ When library materials are lost, you will be responsible for the replacement cost, outstanding overdue fines, and a $12.50 processing fee. Please let us know if you believe your book is lost so the late fees will stop accruing.
How can I prepare for the switch from Millennium to Evergreen?
∑ If you already have a ďMy MillenniumĒ online account, your password will automatically reset to the last four digits of your phone number. Please keep in mind that this will not take effect until our ďgo liveĒ date of May 15th.
∑ If you already have a library account with us but cannot find your card, you may replace it now at no cost. No forms need to be filled out, however, if you have moved, please let library staff know of any changes in address or phone number at this time.
∑ Start getting into the habit of presenting your library card to use the computer, check out or renew books, or place a hold. By the time May 15th rolls around, youíll be prepared for the change.
∑ Payment plans are still available if you cannot pay the full balance of your fine. Start paying down your fines now to get your balance under $10.00.
∑ If you have a special circumstance and require someone else to check books or holds out for you, please contact the library so special arrangements can be made.
∑ If you donít currently have a card with us and would like to get one, you will need an ID and proof of address. Examples of a valid ID are driverís license, passport, or school ID. If your driverís license or photo ID does not have your current address, you may use a recent utility bill, lease agreement, or other valid proof.
∑ Communication is key. If you have received an overdue notice from us but are still having trouble locating your library materials, we can provide an extra extension if the item is not on hold. If you did indeed lose the book, please let us know as soon as possible so you do not keep accruing late fees. We are here to help, so donít be afraid to stop by or give us a call.
What if I am not comfortable with these changes?
The switch from Millennium to Evergreen requires us to follow the policies outlined in our agreement with Evergreen. These measures are intended to benefit both the library and the public. Change is not always easy to accept, and it will take some adjustment for both the public and staff, but ultimately it is our goal to insure patron information is kept accurate as well as confidential and that Evergreen policies are being followed.† We respect our patronís rights to privacy and strive to offer fast, accurate, and friendly services. As with any new program, it will take some time for our staff to learn the new processes and become proficient with the Evergreen system. We ask for your patience and cooperation. For more information about these policy changes or the switch to Evergreen, please give us a call.